Privacy Policy

Hard Hat Legal respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

The type of personal information we collect

We may collect, store and transfer the following information:

• name or username or similar identifier
• contact details including billing address, email address and telephone numbers

How is your data collected

We use different methods to collect data from and about you including through direct interactions.

How we use your personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Where we need to perform the contract, we are about to enter into or have entered into with you
• Where we need to comply with a legal obligation

Generally we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal information

We have set out below a description of all the ways we plan to use your personal information and which lawful bases we rely on for processing this information.

1. Your consent. You are able to remove your consent at any time. You can do this by contacting admin@hardhatlegal.co.uk.
2. We have a contractual obligation to register you as a new client, to deliver the services, to manage payments or to manage our relationship with you for example by notifying you about changes to our terms and privacy policy.
3. We have a legal obligation.

How we store your personal information

Your information is securely stored. We have put into place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition we limit access to your personal data to those employees, agent, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put into place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

We will keep your personal information for as long as reasonably necessary to fulfil the purposes for which we collect it for, including for the purpose of satisfying any legal, regulatory, tax, accounting or reporting requirements. We will then dispose your information by deleting all your data.

Your data protection rights

Under data protection law, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal information
• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances
• Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances
• You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you

Please contact us at admin@hardhatlegal.co.uk, 07545347600 if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at admin@hardhatlegal.co.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk